“ Every tenancy carries its Ejari, the licence that depends on your address and both expiry dates, so you know before the authority does. “
CRM for Business Centres.
Every Desk Tracked.
Offices, desks, virtual offices, leases, Ejari, cheques and renewals on one live inventory, across every branch you run.
Renewals caught before expiry
Business Centre Management
Serviced Office Software
Flexi Desk Packages
Virtual Office & PO Box
Ejari & Tenancy Records
Meeting Room Bookings
Occupancy & Desk Inventory
Post-Dated Cheque Tracking
Tenant Licence Renewals
Coworking Membership Plans
Visitor & Access Records
Rent Collection & Invoicing
Business Centre Management
Serviced Office Software
Flexi Desk Packages
Virtual Office & PO Box
Ejari & Tenancy Records
Meeting Room Bookings
Occupancy & Desk Inventory
Post-Dated Cheque Tracking
Tenant Licence Renewals
Coworking Membership Plans
Visitor & Access Records
Rent Collection & Invoicing
A UAE business centre is a landlord, a registrar and a service desk at once
Coworking software built for London or New York assumes you rent a desk and take a card payment. A business centre in the UAE also carries the tenant's registered address, their Ejari, the trade licence that depends on it, and a drawer of post-dated cheques. That second half of the job is exactly the half nothing on the market tracks.
The inventory lives in a spreadsheet
Which desks are free next month, which offices are on notice, which flexi desk is already sold against a licence that has not been issued yet. One tab, one person who understands it, and a double booking every quarter.
Your address is on their licence
When a tenant's Ejari or trade licence lapses it is your registered address sitting on the record. You need to know before the authority does, not after they telephone you.
A drawer full of post-dated cheques
Cheque numbers, banks, deposit dates and bounced cheques tracked on paper, while finance reconstructs who has actually paid from memory and a bank statement.
Meeting rooms and credits never reconcile
Members book rooms, use their included hours, go past the allowance and get billed inconsistently, because the booking sheet and the invoice have never been the same system.
The modules a UAE business centre actually runs on
Branches, units, leases, cheques, mail, bookings and service requests are real modules in the platform, not an accounting feature list with the words swapped.
Multi-Branch Management
Every building in one CRM, each with its own units, occupancy, revenue and manager, plus a group view across all of them on one screen.
Unit and Space Inventory
Physical offices, virtual offices, flexi desks and meeting rooms, each with floor, area, seat capacity, inclusions, amenities and price.
Office Space Photos and Listings
Show the actual space. Photographs and amenities on every unit, ready to attach to a proposal or open on a walk-in tour.
Leases and Occupancy
Term, notice period, deposit, rent and billing cycle on every lease, with live occupancy and what frees up on which date.
Ejari and Virtual Office Slots
The Ejari number on the lease, plus rotating virtual-office address slots with audit gating, so an inspection never finds two companies on one slot.
Tenant Portal
Tenants sign in for their agreement, invoices, documents, renewal date and service requests instead of telephoning reception.
Maintenance and Service Requests
Every maintenance job, PRO request and compliance task a tenant raises, assigned to an owner, tracked to completion and billed if chargeable.
Post-Dated Cheque Ledger
Cheque number, bank, amount and deposit date against each lease, with automatic deposit reminders and a clear record when one bounces.
Monthly Collection Report
What is due, deposited, cleared and outstanding this month, including doubtful, in-litigation, written-off and recovered balances.
Mail and Parcel Handling
Log every item against the tenant, notify them automatically, and record whether it was collected or forwarded, with the date.
Meeting Room Bookings
Bookings with overlap protection, attendees, rate and total, so a room is never double-booked and the usage reaches the invoice.
Proposals and Quotations
Send a branded proposal carrying the space, the photographs, the term and the price, then convert it into a signed licence agreement.
Meta Lead Ads: Facebook and Instagram
Live integration. Desk, office and virtual-office enquiries from Facebook and Instagram lead ads arrive in the CRM by themselves, with the campaign that produced them, and are assigned to a leasing agent straight away.
Instagram and Space Listings
The photographs you post are the same ones on the unit record, so a tour request arrives already attached to the space the person was looking at.
WhatsApp Business
Desk and office enquiries arrive on WhatsApp all day. Each one is captured as a lead with an owner and a history instead of scrolling back through a chat.
LinkedIn Lead Ads
Live integration. Corporate enquiries for private offices and multi-desk teams from LinkedIn lead forms land on the same pipeline as everything else.
Google Ads and Business Profile
Live integration. Search and Maps enquiries, the single biggest source for a business centre, reach the CRM with the campaign that produced them attached.
TikTok and Snapchat Lead Ads
Live integration. Instant-form leads from TikTok and Snapchat flow into the same queue as every other enquiry, with the same owner rules and reminders.
From the first enquiry to the renewal nobody had to chase
Enquiry and tour
Every enquiry from the website, a broker, a setup consultant or a walk-in lands as a lead carrying the space asked about, the budget and a follow-up date. Tours are scheduled and the outcome recorded rather than remembered.
Quote and sign
Send the package, the term and the price, then capture the signed licence agreement, the security deposit and the full cheque schedule against the client record.
Onboard the tenant
Collect the trade licence, passport, Emirates ID and company documents, register the Ejari, issue access and set the renewal date on day one rather than in month eleven.
Renew and grow
Notice periods, renewal dates, licence expiry and cheque deposits all sit on the record with reminders, so the renewal starts early and the upgrade is offered before the tenant begins viewing elsewhere.
One live inventory of every space
Private offices, dedicated desks, flexi desks and virtual office packages on a single board showing what is occupied, what is on notice and what is free from which date.
Ejari and licence expiry, per tenant
Every tenancy record carries its Ejari, the trade licence that depends on your address, and both expiry dates, with reminders that fire while there is still time to act on them.
Post-dated cheques tracked properly
Cheque number, bank, amount and deposit date recorded against the tenant, with a reminder before each deposit and a clear, searchable record when one bounces.
Meeting rooms, credits and overages
Bookings, included hours and chargeable extras are recorded in the same place the invoice is raised, so what a member used is exactly what a member is billed.
Mail, PO Box and virtual office
Log received mail and parcels against the tenant and notify them automatically, so the reception desk stops being a memory test at five o'clock.
Every tenant document in one vault
Trade licence, passport, Emirates ID, signed licence agreement, Ejari certificate and deposit receipts on the tenant record with full version history.
Renewals started early, not late
Notice periods and renewal dates create their own task well ahead of time, so the conversation happens before the tenant has already viewed three other buildings.
Occupancy and revenue on one screen
Occupancy by space type, revenue per desk, renewals falling due and arrears outstanding, live, instead of assembled by hand at month end.
A tenant portal that answers itself
Tenants open their own portal for the agreement, the invoices, their documents and their renewal date, instead of telephoning the community manager to ask.
What firms report after going live
> %
Improved Revenue
%
Client Retention
> Hrs
Saved Per Week, Per Team
Hrs
From Kick-Off To Live
Business centre questions, answered up front
Still not sure? We can help.
Yes. Each space type is its own product with its own inventory, its own package and its own price, so a flexi desk sold against a free zone licence is tracked differently from a private office on a twelve month term. Occupancy, availability and revenue can be read per space type rather than as one blended number.
Yes, and for a UAE business centre this is the part generic coworking software does not do. Each tenancy record carries the Ejari, the trade licence that depends on your address and both expiry dates, with reminders that fire early enough to act. Because it is your registered address on that licence, you find out before the authority does.
Every cheque in the schedule is recorded against the tenant with its number, bank, amount and deposit date, and a reminder appears before each deposit date. When a cheque bounces it is marked on the record with the reason, so the arrears position is something you read rather than reconstruct from a bank statement.
Yes. Room bookings, the hours included in each package and any chargeable extra sit in the same system that raises the invoice, so a member who used four hours over their allowance is billed for four hours over their allowance, every time, without anyone cross-checking two documents at month end.
Yes. Incoming mail and parcels are logged against the tenant record and the tenant is notified automatically, so reception stops carrying it in their head and a virtual office client stops calling to ask whether anything arrived. Every item leaves a record of when it came in and when it was collected.
Renewal dates and notice periods create their own tasks well ahead of time, so the renewal conversation starts while the tenant is still happy rather than after they have viewed three other buildings. Alongside that you get a live view of occupancy by space type, what is free from which date and what is on notice, so space is sold forward instead of after it empties.
Yes, and that combination is common in the UAE. The same client record can carry the flexi desk they rent from you, the Ejari that supports it, the trade licence you processed for them and the renewal calendar for all three. One client, one record, one invoice, instead of a tenancy file in one place and a setup file in another.
Yes. Every tenant gets a secure portal showing their licence agreement, their invoices and payment status, the documents you hold for them and their renewal date. It removes most of the routine questions your community manager answers each week, and it makes your centre feel considerably more professional than a WhatsApp group.
Those platforms are strong at desk booking, memberships and card payments, and they are built for markets where the operator is only a landlord. In the UAE you are also the registered address on your tenant's trade licence, you register the Ejari, and you are holding a year of post-dated cheques. Risper CRM is built around that reality, and it also carries the full client, document, task and billing platform the rest of your business runs on.
Yes. Spaces are organised by location, so each building keeps its own inventory, occupancy and revenue view, while management can read the whole group on one screen. Staff can be given access to one location or to all of them, and a tenant moving between your buildings keeps a single continuous record.
